Booking system for self-service rental
A booking system that works as hard as you do
If you run an experience-based business – perhaps a sauna, kayak rental or course – you know how much time is spent on administration. With Rentalbuddy, your customers can book, pay, receive confirmations, and pick up the product themselves - giving you more time to focus on what really matters.
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For owners & operators
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For your customers
If you can lock it, you can rent it out
Saunas, boats and gear shouldn't gather dust between weekends. As self-service rentals, they can earn money day and night with nobody on site. Run them as a business of your own – your name, your prices, no franchise fee – or as bookable extras for the guests at your campsite or hotel. Clubs and municipalities lend theirs to members and residents the same way. And shared gear gets more people out on the water, the trails and the slopes without buying their own.
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Sauna rental
On a trailer, floating or by the lake. Guests book a session and get their own code to the key box with the sauna key. Wood-fired or electric – with a connected Harvia heater, Rentalbuddy can even start the heat before guests arrive (beta).
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Kayak, canoe & SUP rental
From a box on a beach, like Lofoten Wild's in Norway, or a rack at your canoe landing. Each booking gets its own code for the box door or the padlock on its kayak, canoe or board – for a few hours, a day or a multi-day trip.
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Boat rental
Motorboat keys in a key box on the jetty – like MarinaOne's members at several harbours in Skåne – and rowing boats on a padlocked chain. Ask renters to accept your terms, upload a photo of their ID or boating licence and watch your safety video before the code appears.
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Trailer rental
Outside your store, petrol station or depot, like Närsläp's at ICA Kvantum in Höganäs. Renters pick up and return around the clock with their own code – no keys or paperwork at the counter, and every renter comes by your store twice.
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Skis, bikes, courts & more
Skis by the lift – like the unmanned rack NMB Rent set up with Rentalbuddy at Kläppen – plus bikes, courts and rooms by the hour. Renters scan the QR code, pay and unlock on the spot.
Skis, bikes, courts and rooms
Rent out ski and snowboard sets by size, bikes and e-bikes by the day, or courts, club houses and meeting rooms by the hour. Each size, bike or court can be booked on its own, so nothing is booked twice, and every booking gets its own code for the padlock on the rack or gate, or for the key box that holds the room key. The locks run on batteries with no power or Wi-Fi, and Igloohome rates its padlock for down to −20 °C. Questions about skis and winter gear · Questions about courts and rooms · The self-service ski rack NMB Rent set up at Kläppen
Features
Booking System Features & Integrations
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Online booking 24/7
Customers book themselves via mobile, tablet or computer.
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Advance payment
Take payment in advance by card, Apple Pay or Google Pay, plus Swish or Klarna on Stripe's payment page if you switch them on.
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Automatic reminders
Fewer no-shows and better prepared guests.
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Options and packages
Upsell firewood, towels, guides, or bundles—priced per booking.
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Multiple users and roles
Give staff/partners the right permissions and an audit trail.
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Reports and statistics
Track occupancy, revenue, and peak times—and export your bookings as CSV.
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Custom checkout fields
Collect exactly what you need—names, phone, club/member ID, custom waivers, extra questions—fully configurable per product/site.
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Safety video gate
Require guests to watch a short safety/intro video. Unlock codes are only released after the video is completed.
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Return photos & damage report
Ask for photos on return (e.g., boat condition, fuel gauge, paddle count). Guests upload via their booking link—easy proof and fewer disputes.
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Workflows & rules
Set rules by product or time: require ID for motorboats, video for first-time renters, photos on weekend returns, etc.
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ID & document check
Ask for a photo of an ID card, passport or driving licence at checkout or before arrival, stored with the booking for you to check.
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Custom emails & notifications
Automate branded emails at each step: confirmation, pre-arrival, access codes, return instructions, review requests.
Features that do the work for you
When Rentalbuddy is active, scheduling and buffers update in real time, confirmations and reminders send automatically, and every booking lands in one calendar. Add options, take prepayment, and export your bookings as CSV—saving hours every week.
Results you can measure
Save hours every week on admin while bookings go up. With mobile-first checkout and automatic reminders, you’ll see fewer cancellations, smoother operations, and clearer forward planning. Upsells also rise when extras are offered directly in the booking flow.
Getting started
Are you ready to grow your business?
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Create your free account
Sign up in a few minutes and try it free for 30 days – no credit card needed, no setup fee. Opening later? Set your launch date and the trial runs until then, up to 180 days. Prefer a walkthrough? Book a demo and we'll guide you.
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Add your rentals
A step-by-step guide helps you create your location, add what you rent out with prices and extras, connect your own Stripe account to take payments and pair your Igloohome locks.
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Put up the locks and open for bookings
Hang a padlock on the kayak rack or the trailer's hitch lock, or put the key in a key box by the sauna door – no wiring, no Wi-Fi. Share your booking page or add the booking button to your website.
Run your self-service rental from wherever you are
Unlock time and opportunity. While your customers book, pay and unlock on their own, you can be out skiing or paddling, home with your family or opening your next location.
- 30 days free – up to 180 days if your rental opens later
- No credit card
- From 299 SEK (about €27) a month excl. VAT
- No commission, cancel any time
- Setup help included
Want to see it first? Book a free demo – a short video call or phone call where one of us shows you Rentalbuddy set up for what you rent out, or plan to. Or call us on +46 10 516 46 26, 8:00–17:00 Swedish time, in English or Swedish.